When you first sit down to create a basic wedding stationery timeline, it can feel daunting, tricky and a little bit confusing. Am I right? There are just so many moving parts when it comes to wedding stationery! From knowing when to inquire with a wedding stationer to knowing when to mail your invitations, it can be tough to keep track of everything.
Well, my friend, I’m here to give you an inside look at a basic wedding stationery timeline. That way, you’ll know exactly when to create all of your wedding stationery items, key places to pad your timeline, and how to create your own wedding stationery timeline based on your wedding date.
What To Include In Your Stationery Timeline
You will need all types of wedding stationery items for your big day. Save the dates, invitations, day-of stationery and thank you cards are the key stationery items you’ll need to create. All of these stationery pieces help to communicate important details with your guests throughout the entire wedding planning process.
Save the Dates
Inquire / Get Started: 12-16 months before your wedding date
Mail: 8-12 months before your wedding date
Plan to start designing your save the dates anywhere from 12-16 months before your wedding date. This will give you plenty of time to create a design that you love, get them printed, assemble them carefully and pop them in the mail.
It’s recommended to mail your save the dates around 8-12 months before your wedding date. This is the first announcement you’ll send to your guests about your wedding. So, it’s important to clearly communicate when + where your wedding will be taking place. That way, they can quite literally save the date and begin making arrangements to celebrate with you on your big day.
Invitations
Inquire / Get Started: 6-8 months before your wedding date
Mail: 10-12 weeks before your wedding date
Starting your invitations 6-8 months before your big day might sound super early. But, there is a lot to do to prepare your wedding invitations for mailing!
You’ll want to create a design you love and that feels like a reflection of you and your big day. This process can take approximately 4-8 weeks if you design custom wedding invitations.
From there, you’ll want to plan on around 2-3 weeks for your invitations to be printed and shipped to you. This timeframe may change depending on the printing method you choose (digital, foil stamping, letterpress, etc.)
Then, budget another week or so to assemble your invites with care so they are all ready to be mailed!
Mailing your invitations 10-12 weeks is ideal. The post office tends to take its sweet time delivering mail, so padding the timeline with that in mind is important. You also have RSVPs to collect, as well, so you want to give your guests plenty of time to respond.
Quick Tip: If you’re short on time, have your guests RSVP on your wedding website! QR codes are super handy for this. This will save your guests from having to mail back a response card and potentially getting caught up in the mail. This will also help your budget by saving you money on printing and postage. It’s a win-win!
Day-of Stationery
Inquire / Get Started: 6-8 weeks before your wedding date
In-Hands: 1-2 weeks before your wedding date
Once your invitations are officially in the mail, you’ll be ready to dive right into creating your day-of stationery.
Starting your day-of stationery designs about 6-8 weeks before your wedding is perfect. You may not have all of the details nailed down or finalized, but that’s okay! Start creating the designs and you can always flow in the final details right before printing.
Plan on printing to take anywhere from 1-3 weeks. Just like your other stationery, this timeline might change depending on the printing method you choose (digital, foil stamping, letterpress).
No matter what you choose, I recommend having all of your day-of stationery in-hand and ready for your big day about 1-2 weeks before your wedding, if possible. That way, you’re not worrying about your stationery right up to the day of your wedding—you’ll be all set!
Thank You Cards
Inquire / Get Started: 6-8 weeks before your wedding date
In-Hand: 1-2 weeks before your wedding date
Mail: 2-4 weeks after the wedding
As you design your day-of stationery, go ahead and create your thank you cards, too!
Having them in-hand around 1-2 weeks before the wedding day will be so nice. That way, you don’t have to worry about scrambling to create or purchase thank you cards when you return from your honeymoon. You can simply mail them to your guests once you’re home.
Plan to mail your thank you cards anywhere from 2-4 weeks after your wedding day. You can even send them sooner, if you want to! Just make sure to mail them pretty soon after your big day. Your guests will love that you thought of them and took the time to say “thank you”.
Where + Why To Pad Your Timeline
When I create wedding stationery timelines for my couples, I always add a little extra padding here and there. I highly recommend you do this for your stationery timeline, too!
Why? Because, we’re all human! Life happens, things come up and plans will shift and change along the way. You’ll be planning your wedding most likely for a whole year — if not longer. There’s a lot that can happen during that time and it can be hard to know exactly what might come up along the way.
Here are some key places I like to add a little wiggle room to the stationery timeline.
Printing + Ordering
If you plan to do digital printing for your invitations, this process can take anywhere from 1-2 weeks to complete. So, rather than planning on just 1 week for printing and ordering time, go ahead and plan on the full 2 weeks. That way, if everything is ready sooner — awesome! You’ll be ahead of schedule.
It’s easier to enjoy the extra time instead of stressing that there isn’t enough.
Assembly
Let’s be honest, this is most likely your first time assembling invitations. It’s definitely not hard to do, but there are a lot of steps involved and it’s very hands-on. If you already have a busy schedule or aren’t very confident with “crafty” projects, I recommend padding this time a little!
Usually, I like to give my couples 1 week for assembly time. This is usually plenty of time to assemble invitations and get them ready for mailing. Even if you have 200 invites to assemble!
Mailing + RSVPs
Mailing is one of those things that once you drop off your invites it’s completely out of your hands! You’re sort of at the mercy of the post office to mail your beautiful invites. That can be a little bit stressful.
To help ease the stress, plan to mail your invitations as soon as possible. I love mailing invites around 10-12 weeks before your wedding date. This is a good amount of time for your invites to be delivered to your guests. It also gives you time to re-mail or hand-deliver any invitations that may not arrive at their destination.
This timeline also gives your guests time to respond with their RSVP cards. I mentioned this above, but if you’re short on time or a little concerned about receiving all of your RSVP cards, go ahead and have guests respond on your website! This is such a fast and easy way for guests to let you know if they’ll be at your big day or not.
When it comes to padding your timeline, I recommend adding a little extra time anywhere in the process that gives you stress! This will help easy some of that for you and make the process that much more enjoyable every step of the way.
How To Create Your Wedding Stationery Timeline
Now that you know how long the stationery process can take and where to add some wiggle room, let’s create your wedding stationery timeline!
The simplest way to build your timeline is to work backwards from your wedding date.
From there, you can plan when you need to have your day-of stationery in-hand, when to mail your invitations and when to also mail your save the dates. You can even look forward and plan when your thank you cards should be delivered to your guests after your big day.
The other important thing to know is what printing methods you want to do. This will help you determine how long you need to plan for printing. If you’re unsure, just pad your timeline! That way, no matter what method you choose, you know you have plenty of time already planned for in your timeline.
To help you get started, I’ve built a basic stationery timeline below as an example:
Wedding Date
— October 26, 2024
Save the Dates
— Get Started / Inquire: June 26, 2023 (16 months before wedding)
— Printing: October 2, 2023 – October 16, 2023 (2 weeks; digital printing)
— Shipping: October 16, 2023 – October 23, 2023 (1 week; padded just to be safe!)
— In-Hands for Assembly: October 23, 2023 (1 week before mailing)
— Mail: October 27, 2023 (12 months before wedding)
Invitations
— Get Started / Inquire: February 26, 2024 (8 months before wedding)
— Printing: July 1, 2024 – July 22, 2024 (3 weeks; letterpress)
— Shipping: July 22, 2024 – July 29, 2024 (1 week; padded just to be safe!)
— In-Hands for Assembly: July 29, 2024 (1 week before mailing)
— Mail: August 2, 2024 (12 weeks before wedding)
Day-of Stationery
— Get Started / Inquire: August 26, 2024 (8 weeks before wedding)
— Printing: September 23, 2024 – October 7, 2024 (2 weeks; digital printing)
— Shipping: October 7, 2024 – October 14, 2024 (1 week; padded)
— In-Hands: October 14, 2024 (2 weeks before wedding)
Thank You Cards
— Get Started / Inquire: August 26, 24 (8 weeks before wedding — with day-of)
— Printing: September 23, 2024 – October 7, 2024 (2 weeks; digital printing)
— Shipping: October 7, 2024 – October 14, 2024 (1 week; padded)
— In-Hands: October 14, 2024 (2 weeks before wedding — with day-of)
— Mail: November 8, 2024 (2 weeks after wedding)
Feel free to copy this template to create your own stationery timeline! All you have to do is fill in the blanks and you’ll be all set.
Troubleshooting Your Stationery Timeline
If you run into trouble planning your stationery timeline, or if it’s just a little too overwhelming for you — that’s okay! If that’s how you feel, I recommend working with a professional wedding stationer to help guide you through the stationery process.
Hiring a wedding stationer can be really helpful when it comes to relieving some stress and anxiety from your big day! They’ll work with you from the very beginning to plan all of your stationery needs. And guess what? They’ll even help build your stationery timeline for you!
As you think about working with a wedding stationer, don’t be shy about asking them if this is something they can do for you. Most stationers will be happy to help! If not, maybe they just aren’t the right fit for you, and that’s okay.
Let’s Create Your Wedding Stationery (and Timeline) Together!
So, take your time and feel free to reach out to wedding stationers whenever you’re ready. I know I would be more than happy to help you with your wedding stationery needs. (:If that feels like a good fit for you, you can learn more about how we can work together on my website! I offer custom and semi-custom wedding stationery for engaged couples across the country. No matter where you are located, I’d love to create wedding stationery that is the perfect reflection of you. Plus, I’ll create your timeline for you, so you don’t have to worry about a thing!
If you enjoyed this post, here are a few others I think you’ll like!
Custom and Semi-Custom Wedding Stationery: How To Decide Which Is The Best Fit For You
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